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Office Coordinator - ARMONEA HQ Mechelen

Head Quarters, Mechelen

A major player in the nursing home and residential services in Belgium, Armonea has over 87 sites throughout the country.

Armonea is the Belgian branch of the Colisée Group, a leading in the global care of dependency, which has developed expertise in the well-being of the elderly. Its network includes several hundred establishments in France, Italy, Belgium, Spain and China, as well as home services agencies in France.

Joining us is a promise to evolve in an environment that encourages autonomy, responsibility, initiative and innovation. Whatever your background, from the moment you join us, you will become an ambassador for Armonea and its values: Teamwork - Well-being - Respect in the workplace - Passion for care.

We are currently looking for an enthusiast Office Support Manager to work closely with our Management Team  and strengthen our reception team at our headquarters in Mechelen.


You will provide main support to the reception desk and be responsible of the office management at HQ. You will report to the Legal & Public Relations Director.

  • Provide general support to visitors
  • Organize and schedule meetings and appointments
  • Partner with several departments such as Legal, Communication, HR, Procurement, IT...
  • Responsible for creating content & visuals, doing PowerPoint slides and making presentations
  • Translation and taking notes in Dutch, French and English
  • Writing of official communication
  • Support the onboarding of new employees at HQ
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment
  • Manage relationships and contracts with social insurances
  • Manage executives' schedules, calendars, and appointments
  • Responsible for managing office services by ensuring office operations and procedures are org
Lees verder
  • Bachelor degree in Office Management, Communication or equivalent by experience
  • Proven office management, administrative, or assistant experience
  • Knowledge of office management responsibilities, systems, and procedures
  • Excellent time management skills and ability to multitask and prioritize work
  • You have to capacity to work autonomously
  • Attention to detail and problem solving skills
  • Very good written and verbal communication skills in Dutch, French and English is a plus!
  • Strong organizational and planning skills
  • A healthy dose of assertiveness and diplomacy apply to you.
  • Discretion, integrity, professionalism and responsibility characterise you strongly
  • Proficient in Microsoft Office (Excel, PPT, Word)
  • You are a very creative person and dynamic
  • Computer skills and knowledge of office software package
  • You are flexible and a team player
  • You will be part of a passionate and professional team with growth ambitions.
  • We offer you the space to think along with us and further develop yourself personally.
  • You work from the head office in Mechelen, close to the railway station and within walking distance of the beautiful city centre of Mechelen
  • You receive an attractive salary in line with your experience and based upon IFIC category, you can enjoy a hospitalisation insurance and meal vouchers.

  • Functie
  • Management assistant
  • Uurrooster
  • Voltijds
  • Type contract
  • Contract onbepaalde tijd
  • Arbeidsregime
  • Dag
  • Weekendwerk
  • Geen weekend
  • Referentie
Informatie corona